Privacy notice – Purple Crocus Limited
Activities of the company: planning and providing accountability for business projects; planning and providing accountability and inspiration for personal creative projects; coaching.
Our contact details
Name: Purple Crocus Limited, 3 Heynes Green, Maidenhead, SL6 3NA
Company Registration Number: 08730822
E-mail: [email protected]
What type of information we have
We collect and process the following information:
Clients and potential clients (owners of small businesses, freelancers, private individuals)
- Company
- Name
- Phone
- Address
- Job role
- Voice/image
Contacts needed to manage projects – suppliers, collaborators
- Company
- Name
- Phone
- Address
- Job role
- cv
How we get the information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
- To negotiate for opportunities to work with you
- To deliver projects or courses
- To provide coaching services
Personal data may be obtained during online networking eg via LinkedIn, Facebook, Instagram, X (was Twitter), face to face networking, when you supply contact details to enable a discussion of a project opportunity or obtain details about a course. It may also be supplied in order to sign up for our mailing list.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
We have a contractual obligation
- If you have contracted with us for a project, course or coaching, or we are discussing a project, course or coaching, then we will need to process your personal data to do this.
- If you have provided us with personal data that we need to use in order to fulfil our contractual obligations to you.
We have a legitimate interest
- If we are reaching out to businesses to discuss potential new work, we will use legitimate interest as our lawful basis for this.
What we do with the information we have
We use the information that you have given us in order to:
- Respond to enquiries
- Conduct marketing for our services
- Deliver contracted services
We do not share this information with any third parties for their use, only with authorised individuals contracted by you or us to assist us in delivering our commitments to you. Where we use processors in this way GDPR compliant data processor agreements are in place to protect your rights and privacy.
How we store your information and how long we keep it for
We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
i. We will retain your contact details for as long as we contract with you and for 72 months thereafter;
ii. We will retain your contact details for 24 months if you have enquired about our services thereafter, it will be deleted;
iii. If you sign up to Our mailing list or subscribe to anything on Our Site, We will retain your Personal Data for as long as you consent to receive emails and marketing material from us. You can unsubscribe at any time and We will remove you from Our mailing list and thereafter We will delete your details; and
iv. We will retain your financial information, which could include your name, address and email address, for as long as we contract with you and, thereafter, for the permitted period of time required by law.
We only keep your personal data for as long as we need to in order to use it as described above and/or for as long as we have your permission to keep it.
We will store some of your personal data in the UK. This means that it will be fully protected under the UK’s data protection legislation.
We will store some of your personal data within the European Economic Area (the “EEA”). The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein. This means that your personal data will be fully protected under the EU GDPR and/or to equivalent standards by law. Transfers of personal data to the EEA from the UK are permitted without additional safeguards.
We may store some or all of your personal data in countries outside of the UK and EEA. These are known as “third countries”. We will take additional steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the data protection legislation. Data security is very important to us, and to protect your data we have taken suitable measures to safeguard and secure data collected by us and through our website.
We use the following third-party software and some of your data may be stored on their servers:
- Microsoft (email and OneDrive folders);
- Dropbox (sharing files);
- Mailchimp (mailing list);
- FreeAgent (invoicing software).
Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your information in certain circumstances.
Your right to object to processing – You have the right to object to the processing of your personal data in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at [email protected] if you wish to make a request.
How to complain
Complaints should be addressed to [email protected] in the first instance.
However, if you are not satisfied with the response you receive then you can contact the ICO if you are unhappy with how we have used your data. Purple Crocus Limited is registered with the ICO.
The ICO’s address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Helpline number: 0303 123 1113
COOKIES
Our Use of Cookies
Our Site may place and access certain first party cookies on your computer or device. First party Cookies are those placed directly by us and are used only by us. We use Cookies to facilitate and improve your experience of our site and to provide and improve our services. We have carefully chosen these cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
All Cookies used by and on our site are used in accordance with current Cookie Law. We may use some or all of the following types of cookies:
Strictly Necessary Cookies
A Cookie falls into this category if it is essential to the operation of our site, supporting functions such as logging in, your shopping basket, and payment transactions.
Analytics Cookies
It is important for us to understand how you use our site, for example, how efficiently you are able to navigate around it, and what features you use. Analytics Cookies enable us to gather this information, helping us to improve our site and your experience of it.
Functionality Cookies
Functionality Cookies enable us to provide additional functions to you on our site such as personalisation and remembering your saved preferences. Some functionality cookies may also be strictly necessary cookies, but not all necessarily fall into that category.
Targeting Cookies
It is important for us to know when and how often you visit our site, and which parts of it you have used (including which pages you have visited and which links you have visited). As with analytics cookies, this information helps us to better understand you and, in turn, to make our site and advertising more relevant to your interests.
Persistent Cookies
Any of the above types of cookies may be a persistent cookie. Persistent cookies are those which remain on your computer or device for a predetermined period and are activated each time you visit our site.
Session Cookies
Any of the above types of cookies may be a session cookie. Session cookies are temporary and only remain on your computer or device from the point at which you visit our site until you close your browser. Session cookies are deleted when you close your browser.
Before cookies are placed on your computer or device, you will be shown a pop-up requesting your consent to set those cookies. By giving your consent to the placing of cookies you are enabling us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of cookies; however certain features of our site may not function fully or as intended. You will be given the opportunity to allow only first party cookies and block third party cookies.
Certain features of our site depend on cookies to function. Cookie Law deems these cookies to be “strictly necessary”. Your consent will not be sought to place these cookies, but it is still important that you are aware of them. You may still block these cookies by changing your internet browser’s settings as detailed below but please be aware that our site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
The following first party Cookies may be placed on your computer or device:
| Name of Cookie | Purpose | Strictly Necessary |
|---|---|---|
| wpEmojiSettingsSupports | WordPress sets this cookie when a user interacts with emojis on a WordPress site. It helps determine if the user’s browser can display emojis properly. | Yes |
Our Site does not currently use any analytical or targeting cookies.
In addition to the controls that we provide, you can choose to enable or disable cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third-party cookies. By default, most internet browsers accept cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.